A clean, editable invoice for Microsoft Word. Replace the square-bracket placeholders with your details, delete what you don't need, send. No sign-up, no watermark.
Line-item table: description, quantity, unit price, amount
Subtotal, optional VAT (20%) row, total due
Payment details block — bank, sort code, account number, reference
How to use it
Open the file in Word (or upload to Google Docs — it converts cleanly).
Replace every [square-bracket placeholder] with your own details.
Not VAT-registered? Delete the VAT row entirely — you must not charge or show VAT.
Save a copy per invoice, e.g. invoice-0001-acme.docx, and export to PDF before sending (File → Save As → PDF) so the client can't edit it.
Word vs the other formats
Word is the easiest to edit but does no maths — you type the totals yourself. If you bill more than a couple of line items, the Excel template calculates subtotal, VAT and total by formula. If you just want to fill something in and print, the free online generator does the sums and makes a PDF without any software at all.
Legal minimum for a UK invoice
The word "invoice", a unique sequential number, your name/address, the client's name/address, the date, a description of what you're charging for, and the amounts. Limited companies must add the registered name, company number and registered office. VAT-registered businesses must add the VAT number and show VAT separately. Full list on the main invoice template page.