PDF invoice template — download blank, or generate a filled one

Two ways to a PDF invoice: download the print-ready blank below, or use the free generator — type your details, hit print, choose "Save as PDF". Either way: free, no sign-up, no watermark.

Why PDF is the format you actually send

Word and Excel are for making the invoice; PDF is for sending it. A PDF can't be edited by the client, renders the same on every device, and is what accounting departments expect to file. The rule of thumb: edit in one of the other formats, export to PDF, send the PDF, keep both.

Making a filled-in PDF from your browser

1. Open the free invoice generator.
2. Enter your business details, client, line items; toggle VAT if you're registered.
3. Click Print / save as PDF — in the print dialog choose Save as PDF as the destination.
4. You get a finished, non-editable PDF invoice — no Word, Excel or Acrobat needed.

What must appear on it

Same rules as any UK invoice: the word "invoice", a unique sequential number, your details, the client's details, date, description, amounts — plus VAT number and separate VAT line if you're registered, and company number + registered office if you're a limited company. Full checklist on the main template page.

Word template → · Excel template with auto-totals → · Self-employed version →